Cloud-Based Procurement: What You Need to Know

There are several benefits of cloud-based procurement solutions. Learn more about these and how they can benefit your business. This article is not meant to replace traditional procurement methods. Instead, it will provide helpful information and tips on using cloud-based procurement solutions. In addition, you’ll also learn how cloud technology can improve your marketing, logistic, and procurement processes.

AP automation

The benefits of AP automation are numerous. It cannot only improve invoice cycle times and reduce processing costs but also capture early payment discounts, delayed payments, and skipped payments. AP automation is also helpful in creating internal controls and improving accountability. Finally, when implemented correctly, it also enhances performance and compliance. Here are five key benefits to consider before automating your AP department. All have a positive impact on your company’s bottom line.

Accounts payable automation starts with the incoming invoices scanned into the computer system. Next, the software extracts and links the data to other financial documents, most commonly purchase orders. Finally, payments are automatically processed when the invoice data matches the purchase order information. This way, accounts payable employees won’t need to compare invoices or search for them manually. Instead, they will only need to process invoices that match expectations.

Digital access control

Access control software and services are emerging as new revenue streams in cloud-based product sourcing. Cloud-based access control services are primarily web-based and are operated in remote data centers by a dealer or a third-party provider. These cloud-based access control services may include multiple features, such as a multi-tenant environment, and are geared toward enterprises with limited budgets and IT resources.

The software that manages access controls is a central hub that stores all access credentials and permission data. The software also houses the control panel, which runs all the code and data to operate the system. As a result, users can easily access their information from anywhere, eliminating the need for separate systems and allowing them to work together seamlessly. Cloud-based procurement software also minimizes the risk of mistakes and can even authorize expenses while an approver is out of the office. This way, payments are automatically forwarded to the appropriate department, and reminders allow for easier approval process management.

Cost transparency

Cloud-based procurement requires companies to maintain cost transparency. This visibility makes companies question whether the resources they are deploying are worth the money. For example, a dashboard can show the costs of shared resources that aren’t in use and help companies implement chargeback and show-back strategies. Furthermore, it provides detailed cost attribution across all resources. In addition, gamification can make users more aware of spending habits.

Programmatic discounts can help organizations significantly reduce their cloud bill. To buy programmatic discounts, companies should determine their expected workload and purchase enough discounts to cover these predictable workloads. Utilization can be observed in the past to make educated assumptions about future usage. More aggressive commitments involve higher risks of spending waste. Centrally managing programmatic discounts improves accuracy and reduces the risk of waste. Organizations should evaluate each cloud provider’s commitment terms and conditions to ensure cost transparency before signing a contract.

Product distribution pipeline

With the globalization of the economy and the Internet, cloud-based technology has revolutionized procurement. As a result, companies can quickly analyze procurement information, minimize supply chain disruptions, and create new policies quickly and easily.

The globalization of demand and supply chains has affected the entire supply and demand chain. Supply chain managers must stay up-to-date on the latest cloud-based technologies. Many companies are outsourcing the transition to the cloud. Outsourcing can also lead to e-procurement.


With cloud-based procurement, employees and business owners can buy things themselves and work collaboratively to save time and money. This type of procurement solution facilitates the flow of information and streamlines decision-making. Furthermore, user-friendly platforms make it possible to reduce expenses and maximize efficiencies.

Organizations are acutely aware of the rising costs and are increasingly turning to cloud-based procurement solutions as an effective way to streamline operations. In the past, organizations had to perform the procurement function manually, relying on paper forms, phone calls, and in-person meetings. This slow and inefficient process was detrimental to the company’s success and slowed its progress. Furthermore, the procurement process was manual and often involved repetitive tasks.

Roderick Correa